Every year JP and I do the ride (we started with the 13 mile ride and this year for the first time JP finished the 50 mile ride) and AM and the girls do the four mile walk. Because of some of my duties (see below), I need to stop to SAG riders who have flat tires or other problems. So I asked JP to ride on ahead. In most years, this hasn't been too much of an issue and we have done most of the ride together. But this year, there seemed to be a lot more flats and problems, and JP probably ended up riding over half of the 50 mile on his own (although he was often with other cyclists.) At one point in time I wasn't sure if he was ahead or behind me because there is part of the route where you could make a short detour back to the start to pick up an extra rest stop for snacks. After riding about 12 miles without meeting up with him, I was getting really worried and started calling people at the command center for help tracking him down. Finally when I reached the third rest stop and inquired of the volunteer there, I found out that he was hammering away well ahead of me, so I started going as fast as a could to catch up. I finally did, and we rode together thru the next two rest stops. He actually became kind of famous on the course as he was one of the few kids doing the 50 mile and keeping up with a lot of riders, so people starting recognizing him and would talk to him, etc.. After riding together for about 10 miles, we came on a guy with a flat tire, which was apparently the third time it had gone flat that day. I had to spend a long time trying to figure out what the source of the continuing flats were and by the time I got back on the road it was twenty minutes later. I knew I wouldn't catch Jonathan by the sixth and final rest stop, but in fact I never caught him at all (some of the riders were giving me grief about him dropping his dad in his dust) and he rode across the finish line in triumph at least five minutes in front of me.
In all, we had somewhere between 1100 to 1300 participants (we have official registrants and then those who don't register because the walk and short rides are free.) I'm still going thru all the surveys but almost everyone seemed to have a great time.
My main responsibilities as chair of the route and safety committee are:
1) Designing the route and creating the maps for riders, walkers, and city permits (trying to incorporate as many sections of bikeways through out the city as possible.)
2)Marking the route with spray chalk (a more temporary form of spray paint) for the bike routes and taped arrows for the walk. This takes roughly ten hours of work because there are so many turns on all of the routes. Our "fastest" method now to mark is to drive with the "sprayer" in the shotgun seat, pull up to the exact position, throw on the hazard lights (and pray there isn't traffic behind us), the sprayer opens the door, lays down the spray stencil form, sprays the arrow, pulls it all back up into the car, we roll forward to the next arrow and repeat the process. We mark for 1 to four arrows per turn at about 25 foot intervals on the approach to turn, depending on the topography of the approach, with steep hills getting more arrows.
3)Recruiting and training the volunteers who serve as our on-bike SAG team (the help people who help riders with flat tires, small repairs, and other mechanical or first aid issues.)
4)Training the route safety volunteers who are positioned at intersections on the first 6 miles of the course to stop vehicle traffic to let the riders roll thru. (We get permission from the city to do this.)
5)Making and then doing data collection on the surveys after the ride/walk.

Going over location information with a route safety volunteer

Going over final instructions with our SAG team members

The mayor of our fair city chatting before giving the big opening speech for the ride.

JA with our one of our sponsors mascots.
The start line for the cyclists

One of our friends lining up for the walk

Spray chalk on our car door from marking the routes. (Hopefully it will wash out as advertised).